It has become the standard for business and personal use, though most people know it as Office 365. A little tweaking can go a long way and is worth doing for work, school, or even a personal project. Also, it keeps you from the inevitable frustration of troubleshooting why your email will not sync or your files are scattered everywhere. Moreover, it will help you save frustration and time.
Plus, if you're running something like the Microsoft 365 business basic plan, you should get your bang for your buck. So, let's look into some key configurations you'll need to know to keep things running smoothly. And who knows, you might even pick up a trick or two that'll streamline your workflow. So, let's get started!
Essential Configurations for Microsoft 365 You Need to Know
Let's go through the essential settings to make your experience with Microsoft 365 seamless and confirm why configurations matter. Whether setting up on Microsoft 365 for the first time or expertly using services, these will help you maximize your setup.
1. Setting Up Your Email and Calendar
The backbone of productivity in Microsoft 365 will be your email and calendar. Foremost, you want to set up your email. Ensure this email synchronizes across all your devices so you get all the essential messages. Besides setting up your email, correctly setting up your calendar makes a difference in managing your time. Having it sync with your email means you'll always attend all meetings and important dates.
2. Cloud Storage via OneDrive Setup
OneDrive is an essential solution for cloud storage within Microsoft 365. Placing up OneDrive will save you a lot of headaches later on. First of all, set up the backup of your documents and photos. If your computer fails, it will be a backup of those critical files in the cloud. Another thing to remember is to manage your storage settings to stay within the space.
3. User and Permission Management
If you have a business or are working with a team in one, you must handle user and permission management. With the correct pricing for Office 365, you can seamlessly add or remove users from the admin panel and restrict access to particular documents. It is imperative to limit access when dealing with sensitive information. However, this is because periodic reviews of user permissions are necessary. Therefore, it helps the right people to access critical documents and applications effortlessly.
4. Team Optimization to Collaborate
Microsoft Teams is a powerful collaboration tool if set up correctly. Some channels for various projects or departments should be added. That is an excellent way to keep the conversations organized. You can also integrate other Microsoft 365 apps into your Teams channels. Likewise, it helps to manage workflows more smoothly. Besides, you can set up notifications to get alerted to every important update without being overwhelmed with constant pings.
5. Customizing Your Office Applications
Whether Word, Excel, or PowerPoint, customizing your Office applications can help you increase productivity. There are various templates and add-ins are available for each application. Not only will these save you time, but they'll also add polish to the documents you create. Also, changing specific app settings, like enabling autosave, can protect you from data loss.
6. Knowing Your Security Settings
Security is the most critical aspect of any business. Hence, Microsoft 365 offers several options to keep your information secure. You should turn on multi-factor authentication and add extra security to your account. You must also periodically change password policies and review your account frequently to look for suspicious activity. If sensitive material is being dealt with, then one should consider encryption tools offered by Microsoft 365.
7. Take Advantage of the Admin Center in Microsoft 365
The Admin Center is your control center for running Microsoft 365 Business Basic. You can view everything within your settings using the Admin Center. It includes user activity and issues. It should come naturally that you always keep the Admin Center open very often, whether something has been updated or alerted. Mastering this tool will go a long way in making your Microsoft 365 environment much more accessible.
8. Comparativism of Different Plans
Whether you will go ahead and upgrade your plan to one of the premium types or stand with MS 365 Business Basic, it is good to know your options for an informed decision. Take some time to study the different features available for each. And, of course, do be on the lookout for how much Office 365 costs.
Let's Conclude Here!
We understand that a brief overview of the most imperative Microsoft 365 setups. Whether starting with Microsoft 365 Business Basic or migrating to one, these will help you get the best from your subscription. So, take some time to go through those settings and see how they will benefit your workflow. Also, consult the latest pricing for Office 365 so you don't have to pay too much for what you won't be using. However, if you are looking for expert advice on choosing the best plan for your business, look no further than Cloud Galaxy. They are one of the best advisors when it comes to Microsoft Office. So, don't wait further! Visit their website today and learn all the vital services they are offering.
